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Times of Wayne County

County Finance Committee meeting Tues., May 13

  1. MINUTES

    Present:  Supervisors Park, Marini, Groat and Smith, County Administrator James Marquette, Fiscal Officer Ken Blake, County Attorney Dan Connors, Auditor Patrick Schmitt and Treasurer Thomas Warnick.

    Minutes from the April 8th Committee meeting were approved as written. 

    The following transmittals were referred to the Finance Committee:

    –Authorization to amend the 2014 budget and transfer unspent 2012 Critical Infrastructure Grant funds that were placed into the County’s General Fund into the 2014 E-911 budget.  Approved 4-0, Supervisor Miller was not present for the vote. 

    –Authorization to create and fill three part-time 911 Dispatcher positions.  Approved 4-0, Supervisor Miller was not present for the vote.   

     –Authorization to accept 2013 Critical Infrastructure Grant funds and amend the 2014 Emergency Management budget for this appropriation.  Approved 4-0, Supervisor Miller was not present for the vote. 

     –Authorization to amend the 2014 budget and transfer Advanced Life Support funding that will not be needed for the purchase of supplies and materials into the County’s General Fund.  Approved 4-0, Supervisor Miller was not present for the vote. 

     –Authorization to purchase uninterruptible power supplies for each of the County’s six communication towers through the Emergency Management budget.  Approved 4-0, Supervisor Miller was not present for the vote. 

     –Authorization to engage the services of an archeological firm for the Radio Interoperability Project.  This action is needed for the new towers in Williamson and Butler.  Approved 4-0, Supervisor Miller was not present for the vote. 

     –Authorization to accept 2014 Emergency Management Performance Grant funds and the 2014 budget.  Approved 4-0, Supervisor Miller was not present for the vote. 

     –Authorization to surplus two Sheriff’s vehicles.  Approved 4-0, Supervisor Miller was not present for the vote. 

     –Authorization for the Chairman of the Board to sign an agreement with Securitronics for a new computer service for the Jail camera system.  Approved 4-0, Supervisor Miller was not present for the vote. 

     –Authorization to amend the 2014 County Roads budget and approved highway construction and supplemental project statements and appropriate funds.  Approved 4-0, Supervisor Miller was not present for the vote. 

    –Authorization for the Chairman of the Board to sign an agreement with Secor Building Solutions for window replacement in the Human Resource Department.   Approved 4-0, Supervisor Miller was not present for the vote. 

     –Authorization for the Chairman of the Board to sign a supplemental agreement with Hunt Engineers for the Wayne County Horizontal Curve signage Installation Project.  Approved 4-0, Supervisor Miller was not present for the vote. 

    –Authorization for the Chairman of the Board to sign an agreement with Simplex Grinnell for fire alarm panel upgrades in County Buildings at 26 Church Street and 16 William Street in Lyons.  Approved 4-0, Supervisor Miller was not present for the vote. 

     –Authorization to accept the low bid for the purchase of a brush chipper for the Highway Department.  Approved 4-0, Supervisor Miller was not present for the vote. 

    –Authorization for the Chairman of the Board to sign a supplemental agreement with the New York State Department of Transportation for construction costs associated with the Wayne County Horizontal Curve Signage Installation Project.  Approved 4-0, Supervisor Miller was not present for the vote. 

     –Authorization for the Chairman of the Board to sign an agreement with Raymond F. Wager to perform a New York State Department of Transportation audit for Wayne County.  Approved 4-0, Supervisor Miller was not present for the vote. 

     –Authorization for the Chairman of the Board to sign an agreement between Wayne and Ontario Counties for shared resources in their Highway Departments.  Approved 4-0, Supervisor Miller was not present for the vote. 

    –Authorization to sell surplus County property to an adjacent landowner in the Town of Palmyra.  Approved 4-0, Supervisor Miller was not present for the vote. 

     –Authorization for the Chairman of the Board to sign contracts with towns participating in the weed harvesting program and authorize payments to the Wayne County Soil and Water Conservation District for weed harvesting services.  Approved 4-0, Supervisor Miller was not present for the vote. 

     –Authorization to accept bids for the elevator project at 9 Pearl Street and amend the County budget.  The cost of this project came in over projected estimates and a transfer of funds will be needed from the County’s Capital Reserve Fund to pay the unbudgeted amount. The County received a $300,000 State grant to pay for half of the proposed $600,000 cost; the actual cost is $175,000 over this amount.  Mr. Marquette said, at this time, it does not appear the Jail Renovation Project will proceed, because estimated costs are much higher than originally believed.  These funds may be available to pay for the elevator project expense.  Ms. Park questioned if there would be an effect on the operation of the County Jail if the renovation project does not take place.  Mr. Smith noted Sheriff Virts met with the Public Works Committee and stated the value of the Jail renovation project does not warrant the expense.  Approved 4-0, Supervisor Miller was not present for the vote. 

     –Authorization for Wayne County Action Program to proceed with lighting improvements to the County building they occupy at 159 Montezuma Street in Lyons.  Approved 4-0, Supervisor Miller was not present for the vote. 

     Supervisor Miller arrived at the meeting at 1:18 p.m.

     –Authorization for the Chairman of the Board to sign documentation and accept New York State Office of Community Renewal Community Development Block Grant funds for the Wayne County Lateral Connection and Well/Septic Repair Assistance Program totaling $745,300.  Approved 5-0.

    –Authorization to designate a certifying officer and make a determination under the National Environmental Policy Act and State Environmental Quality Review Act in relation to the County’s Lateral Connection and Well/Septic Repair Assistance Program.  Approved 5-0.

     –Authorization to fund the County’s Lateral Connection and Well/Septic Repair Assistance Program.  Approved 5-0.

     –Authorization for the Economic Development/Planning Department to prepare and submit a snowmobile trails grant-in-aid application on behalf of Wayne County Snowmobile Clubs.  Approved 5-0.

    –Authorization to submit a Community Development Block Grant application to fund the review and potential improvements to tax delinquent, deteriorated, blighted and no longer in productive use structures and get these properties back on the tax roll.  Approved 5-0.

    –Authorization for the Tourism Department to declare a LaserJet printer surplus and dispose of according to County policy.  Approved 5-0.

    –Authorization to purchase from New York State contract Dominion Voting Systems hardware, firmware and software maintenance for the County Board of Election.  Approved 5-0.

    –Authorization for the Human Resource Office to make modifications and provide employee notices to bring current benefit plans into conformance with the requirements of the Patient Protection and Affordable Care Act and the Code of the Internal Revenue Service. Approved 5-0.

     –Authorization to sign a five-year contract for deferred compensation provider services with MassMutual Life Insurance Company.  Approved 5-0.

     –Authorization to appoint an advisory committee to provide oversight and make recommendations to the Board of Supervisors concerning the County’s Deferred Compensation Plan and Program.  Approved 5-0.

     –Authorization to establish Payroll Policies and Procedures for Wayne County employees.  Approved 5-0.

     –Authorization for the County Clerk and County Attorney to initiate a process to return the County portion of erroneously collected mortgage tax to mortgagees.  This action will only be required between April 25th and May 31st, when the County does not have State approval to collect these funds.   Approved 5-0. 

     –Authorization for the Chairman of the Board to sign an agreement for dialysis services for the Nursing Home.  Approved 5-0.

     –Authorization for the Chairman of the Board to sign a contract with ILS Community Network for the provision of long term care and outpatient services at the Nursing Home.  Approved 5-0.

     –Authorization to bids for the purchase and installation of a gas steamer used in the preparation of meals at the Nursing Home.  Approved 5-0.

     –Authorization to accept bids for the purchase and installation of six ceiling lifts and scales for the Nursing Home.  Mr. Miller questioned when the facility would have all necessary ceiling lifts in place.  Mr. Marquette said this would be looked into.  (After the meeting the Nursing Home Administrator was contacted, and stated there are currently 55 lifts in the facility, however the goal is to have all 128 rooms, 8 bathroom and the physical therapy area with lifts.  If six lifts continue to be purchased every year, the facility will have all lifts in place by 2027, at which time a replacement schedule for the equipment will most likely need to begin.)  Approved 5-0.

     –Authorization to purchase a lawn mower for the Nursing Home.   Approved 5-0.

    –Authorization for the Chairman of the Board to sign a contract with the Democrat and Chronicle for online advertising for the Nursing Home.  The cost of this service is $2,400 annually.  Approved 5-0.

     –Authorization to bid for two bathing tubs for the Nursing Home.  Approved 5-0.

    –Authorization for the Chairman of the Board to sign a contract for dialysis services with Enchanted Dialysis for the Nursing Home.  Approved 5-0.

    –Authorization to repay Medicaid funds to Computer Sciences Corporation for the Early Intervention Program.  Approved 5-0.

    –Authorization for the Chairman of the Board to sign a contract with a related services provider for the Physically Handicapped Children’s Program.  Approved 5-0.

     –Authorization for the Chairman of the Board to sign a contract with Health Research Inc. for preparation of the County’s Public Health Emergency Preparedness Program.  Approved 5-0.

     –Authorization to declare computer related equipment at the Public Health Department surplus and dispose of according to County policy.  Mr. Miller questioned the need to surplus County equipment with an extremely low value.  Approved 5-0.

    –Authorization for the Commissioner of Social Services to sign an agreement with the Center for Disability Rights for oversight services for disabled individuals utilizing Social Services.  Approved 5-0.

    –Authorization for the Chairman of the Board to sign a contract with Wayne County Action Program for transportation services for the Department of Social Services.  Approved 5-0.

    –Authorization for the Chairman of the Board to sign a contract with Wayne County Action Program for respite services to the Persons In Need of Supervision Program through Social Services. Approved 5-0.

    –Authorization for the Chairman of the Board to sign a contract with Legal Assistance of Western New York for legal advocacy services for the Department of Social Services.  Approved 5-0.

     –Authorization to purchase a nutrition analysis software upgrade for the Department of Aging and Youth.  Approved 5-0.

     –Authorization to accept Bullis Foundation grant funding for the Families and Communities Together (FACT) Program totaling $50,000.  Approved 5-0.

     Mr. Connors told the Committee the County Treasurer utilized his discretionary authority to remove properties from the County’s tax foreclosure process.  He noted the Board of Supervisors can override the decision of the Treasurer, stating he was involved in meetings that reviewed the properties, and is in concurrence with the Treasurer.  Ms. Park said she would like to know the addresses and circumstance for the properties involved in the Treasurer’s decision.  The process of the Finance Committee and full Board in the tax foreclosure process was questioned.  Mr. Groat questioned how many parcels in Wayne County are currently listed in Tax Roll Section 8. (After the meeting it was determined there are 1,631 parcels with Section 8 designation in Wayne County.) Mr. Miller commented Section 8 is overused and takes the responsibility of paying the taxes from the owner.  Supervisors agreed there is a need for better code enforcement to make property owners keep their properties in acceptable condition.  Ms. Park questioned what properties, besides the obvious County buildings, Wayne County owns.  She stated the need for this Committee to review that list when it is available.  Committee members requested additional information on the properties.  It was agreed the County Treasurer would be asked into the meeting to review the properties he was recommending for removal from the tax sale.

     In other business, Mr. Schmitt reported the performance audit he has undertaken on County contracts is taking more time than anticipated, as there were over 350 contract entered in the database for 2013.  He is personally reading and reviewing 10% of the contracts.  A written report on his findings will be available for next month’s meeting. 

     Mr. Schmitt said at the recent auditor’s conference he attended it was suggested audit departments develop a policies and procedures manual and perform reviews for risk assessment.  He plans to meet with the County’s Compliance Committee to discuss risk assessment, then will return to this Committee to find out how they would like him to proceed. 

     The following transmittals were presented for the Audit Department:

     –Authorization to reduce the County’s flex spending liability account.  Mr. Schmitt stated the flex plan, per Federal regulations, is a use it or lose it program within the plan year.  The account had $43,016 remaining in it at the end of 2013 that can not be claimed by employees for use, as the 90-day period for redemption after the first of the year has passed.  Approved 5-0.

     –Authorization to establish a Local Law authorizing purchasing based on best value.  State legislation provides local governments with greater flexibility in awarding contracts by authorizing the award of contracts, including contracts for service work, on the basis of best value.  Best value is the basis for awarding contracts for services to the most responsive and responsible vendor who optimizes quality, cost and efficiency.  Approved 5-0.

     –Authorization to revise the County’s procurement policy to include purchasing on the basis of best value.  Approved 5-0.  

     –Authorization for Wayne County to participate with purchasing cooperative for best value/piggy backing practices for equipment, supplies and services.   Approved 5-0.

     The following transmittals were presented by the County Administrator:

     –Authorization to offer an alterative to the property tax freeze that will lead to permanent and historic property tax reductions by eliminating the cost of State mandated spending imposed on County property taxpayers.  Mr. Marquette said counties are finding no quantifiable evidence the State suggested property tax freeze will result in any significant property tax relief, while a phased-in State takeover of the costs of its own mandated human services, starting with Medicaid, would provide an immediate, permanent and measureable property tax reductions.  Approved 5-0.

     –Authorization to accept the tax report and authorize the County Treasurer to make payments to Towns and Villages totaling $477,358.  Approved 5-0.

     Mr. Warnick was requested into the meeting to review those properties he deemed unacceptable, for various reasons, to be sold at the upcoming tax foreclosure sale.  The properties have not been placed in Tax Roll Section 8, he is just withdrawing them from the auction at this time.  Mr. Warnick stated there are over 100 properties that remain on the list for potential sale if taxes are not paid, however he is confident several property owners will pay off the necessary taxes in time to keep their property.  After a lengthy conversation, it was agreed the secretary of the meeting would obtain a list of those properties the County Treasurer has requested be removed from the property tax auction and include them with the minutes. 

    PAGE 7

    (After the meeting the following list of properties that had been recommended by the County Treasurer to be removed from next months tax foreclosure auction were obtain from the Real Property Tax Director.)

     Address                                   Current Owner Reason for Recommendation

    3640 Route 89, Butler                         Hamm, Michael J         condemned building

    19 Columbia St, Clyde                        Kalinski, James           liability to demolish row blg.

    2667 Gannett Rd, Galen                     Lewis, David                condemned building

    39 Shuler St, Village Lyons                 Vandyke, Melvin          liability/condition

    43 Shuler St, Village Lyons                 Swart, Donna              liability/condition

    4969 Route 31, Palmyra (canal)         VanTroost, Richard     canal property

    140 W Main St, Village Sodus Polle, John                  house in village and town

    6020 Shaker Rd, Sodus                      Espenscheid, Daniel   liability to demolish row blg.

    6173 Lake Ave, Village Wolcott           Wright, Linda               fire—not repairable

    12057 E. Main St, Village Wolcott       Masters, Lawrence      previous DEC issues

    12057 E Main St, Village Wolcott        Masters, Lawrence      part of above property

     Supervisors Smith left the meeting at 3:15 p.m.

     Mr. Warnick voiced concern that assessments on properties do not always stay current and sometimes properties that have little value are assessed high.  Mr. Connors noted property liability can be assigned to anyone listed in the chain of title; this is one reason the County does not want to take title to certain properties.  The cost to review and perform the necessary steps to get properties with various issues back on the tax rolls was discussed.  Mr. Miller questioned if school districts should be requested to financially participate in this venture. 

     In review of some other properties that are currently on the list for sale at the property tax auction, Supervisors questioned if additional advertising would be done to make the public aware of some of the more desirable dwellings. 

     Mr. Warnick said the information on all properties and parcels scheduled to be sold at the County’s tax foreclosure sale will be listed and displayed on the County’s website as of June 1st.  A lengthy discussion took place on tax foreclosure properties. 

     The meeting adjourned at 3:45 p.m.  The next meeting of the Finance Committee is scheduled for Tuesday, June 10th at 8:30 a.m.

     

     

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